Let’s be honest. Most efficiency projects feel like code for “do more with less” or “headcount reduction”. People end up overworked, processes get more complicated, and nothing really improves.
That’s not how it should work.
Beamible customers are seeing productivity gains of 13% to 40%. Not by adding more pressure, and definitely not by hiring more people. They’re doing it by aligning effort to value. That means getting visibility into how time is spent, setting better priorities, and redesigning roles and workflows with intent.
The best part? It’s a repeatable process. And it actually sticks.
Here are three real-world examples to show what that looks like.
Case Study 1: Leadership Role Design at General Mills
The challenge
Senior leaders were stretched across too many priorities. They were juggling admin, reporting, and coordination tasks, with very little time left for strategy or innovation.
What Beamible uncovered
Task-level data showed that 26% of senior leader time was being spent on duplicated reporting, status updates, and low-impact admin.
The solution
Beamible helped map out where leadership effort was going. Roles were redesigned to focus on strategy, reporting was simplified, and coordination tasks were absorbed into support roles.
The outcome
- Greater clarity around leadership responsibilities
- Faster, better decision-making
- More time spent on innovation, culture, and growth
Case Study 2: Frontline Service Optimisation in a Public Sector Agency
The challenge
Support teams were overloaded while frontline services were struggling. Leaders suspected overlap, but didn’t have the data to prove it.
What Beamible uncovered
Task-level analysis revealed duplicated work between service officers and internal support staff. It was eating up a big chunk of capacity.
The solution
Workflows were mapped, tasks reallocated, and unnecessary handovers removed.
The outcome
- 15% of internal service team capacity reallocated to frontline services
- No increase in headcount
- Faster response times and better service delivery
Case Study 3: Post-Merger Integration in Government
The challenge
Multiple government departments had merged. The goal was to streamline operations and cut duplication without impacting service.
What Beamible uncovered
There were overlaps in roles, repeated processes, and no clear ownership across departments.
The solution
Beamible created a cross-functional view of work. Roles were restructured, decision pathways clarified, and duplicate processes removed.
The outcome
- Streamlined operations
- Better collaboration between teams
- Clearer accountability and improved transparency
What Success Looks Like
In each of these examples, success didn’t come from pushing harder. It came from using data to surface inefficiencies, redesign work, and align effort with value.
Here’s what the most effective teams are focusing on:
✅ Clarity: Making sure roles and responsibilities are defined
✅ Visibility: Knowing where time and effort are going
✅ Better design: Shifting tasks to match work priorities and human interest
✅ Measurement: Tracking what’s working with consistent data
Beamible in Action
Beamible makes efficiency practical. Leaders get a clear view of how work is structured, how effort is distributed, and what needs to change.
In every case, the real shift started with visibility. Once leaders saw the data, they had the confidence to prioritise, redesign, and drive real change.
Want to See the Same Results at Your Organisation?
Download the Efficiency Playbook to access:
- Full case studies
- Proven frameworks
- Step-by-step techniques Beamible clients are using to:
✅ Reallocate effort
✅ Streamline workflows
✅ Clarify roles
✅ Improve ROI on every hour of work
→ Download the Playbook and get started today
